Sample mail notification 119 for printing. Form for notification of delivery of registered mail. How to fill out a form by mail

10/08/2018, Sashka Bukashka

Remember how the postman Pechkin from the cartoon village of Prostokvashino offered Sharik and Matroskin to deliver a telegram, a poker and an iron? In that cartoon, everything was simple: Pechkin took it, handed it over, and no papers for you! We have to figure out how to fill out a notice from the Russian Post (sample), and most importantly, what to do if it was not delivered.

Everyone who receives registered letters or parcels encounters postal notifications. It doesn’t matter who the sender was: relatives, bailiffs or an online store, you can pick up your parcel, valuable cargo or letter only by presenting your passport and notification of receipt of the shipment.

What does a postal notice (form) look like?

Officials approved a special notification form for Russian Post. Blank f. 22 looks like this:

Its reverse side:

The front side is prepared at the department where the letter was delivered. The document can be completed by hand, but most often it is done on a computer. As a rule, it has two “torn” edges. This is due to the fact that not one, but four notifications are printed on one sheet of paper. Then the sheet is torn and given to the postmen so that they can deliver them to their recipients.

All fields on the front side of the form are completely filled out. The date of compilation is indicated in the upper right corner (sometimes it is supplemented with a stamp), the main part shows the addressee, his address, and a brief description of the item (name, sender, weight, declared value).

The first line is the notification number. Russian Post sets it based on its data; this is a figure for the organization’s personal use. The track, if it was assigned at the time of departure, is located a little higher: in the form of a barcode and an alphanumeric combination.

Pay attention to the remaining lines. They often make mistakes. Last names, first names, street names - there may be errors in all this data, especially if the shipment was issued abroad. Either the post office employees themselves made a mistake, or the senders entered this information incorrectly. In most cases this does not play a special role. The post office understands that controversial issues may arise during transcription, so if there is a track and the citizen comes to pick up the parcel, the notice has reached the right address.

The last thing you need to pay attention to on the front side is where the letter is stored and where it can be stored. This information is contained in a specially designated field indicating opening hours and delivery address.

Russian Post notice: how to fill out

A letter or parcel can be obtained upon presentation of a passport and notification. The reverse side of this document is intended for the recipient to enter his passport details and place of registration (registration). Additionally, you must enter the date of receipt and signature. Details on how to fill out a notice from the Russian Post to receive a parcel are visible in the picture.

Please note that by signing the notice, the citizen simultaneously consents to the processing of his personal data.

The very bottom lines are for postal employees. Sometimes, to save time, they fill out these lines at the end of the shift, and not in front of the client. But this is no longer our concern, the package is already in our hands!

What to do if you haven't received a notification

Many have encountered the problem that the package is already there (the track tracking service shows this), but there is no notification. It takes too long to understand the reasons; it is much more important that you can get it without a document from the mail. When you come to the post office, you will be given the same form, which you will need to fill out in the same way.

Another option is to figure out on your own how to fill out a postal notification for a parcel without waiting for a form from the postman. To do this, you need to go to a separate page of the Russian Post, fill out Form 22 and download the document. You can also format the downloaded pdf file and then print it. Or you can print it first and then enter the data. Regardless of how you provide the data, remember that you must sign the form yourself.

When downloading, under the form you will find a note that if you don’t want to accept it, you need to complain to a specific phone number. Do not lose this information until you receive your package. Sometimes just mentioning the possibility of complaining is a guarantee of good service. After all, modern postmen do not always manage to be as cultured as their cartoon colleague Pechkin.

It is possible to prove the fact of receipt of the letter by the addressee using a document such as a postal notification of delivery of the letter.
Both at the stage (we send a claim, notification) and during the consideration of the case ().

Very often, the responsibility to provide adequate notice to the counterparty (the other party to the transaction) rests with the sender. In this case, information about what a postal notification of delivery of a letter is and how to send documents correctly is useful.

How to receive a postal notification of delivery of a letter

What you need to fill out

The notification of delivery of the letter is a small format form with text on both sides. You must fill in the following fields: to whom, recipient's address. Mark with a cross X type of letter (registered, simple, with declared value - when there is an inventory of the attachment, parcel, 1st class item, parcel post).

The address and full name are indicated on the reverse side. (name of organization) sender. So that the postal notification with a mark of delivery is returned to the addressee. In this case, the document with a delivery mark may be returned not to the sender, but to another person. Then the address and information of such a person are indicated.

Returning a postal notification of delivery of a letter

The completed postal notification is checked by a postal employee. For the correctness of the entries on both sides. Then the receipt number is entered, a stamp is affixed, and the sender is charged a fee.

The receipt is given to the sender. If the letter was registered, it has a tracking number. Easy to track. Especially in the long term and proving the fact of compliance with the pre-trial procedure for going to court.

After return, the postal notification of delivery of the letter will contain the date of delivery and the signature (with transcript) of the person who received the letter.

You can send registered mail items (RPO) with notification, including letters, parcels, parcels, as well as postal money orders. In this article we will talk specifically about how to send a letter with a receipt, but the instructions may also be applicable when sending other RPOs.

What is a return receipt and what types of letters can be sent with it?

A delivery receipt is a special document that informs the sender that his postal item has been delivered and delivered personally to the addressee or his legal representative. The date of delivery is indicated on the document, the last and first name of the recipient is indicated, and the proof of delivery is the signature of the recipient.

The notice of delivery is a Form 119 form (f. 119). The form is attached to the forwarded letter and delivered along with it. After the letter is issued to the addressee, the document is also returned by mail and handed over to the sender.

Notification can be of two types: simple And custom. The first is delivered by the postman and dropped into the mailbox, the second is handed out personally either by the postman or at a Russian Post office. In the latter case, to inform the person about the arrival of a notice addressed to him, the postman brings a notice.

Only a registered or valuable letter can be sent with the notification.

These types of letters are registered, that is, data about them is entered into the system, and after they are issued, the person is given a check that contains a tracking number.

Valuable and registered written correspondence, according to the rules of the Russian Post, must be issued personally to the addressee (or his representative). They cannot be placed in the mailbox. This is actually their main difference from simple writing.

If we talk about the differences between registered and valuable mail, then there is only one difference - for valuable items the “declared value” is indicated. In case of damage or loss of such a shipment, the post office pays compensation. In addition, for valuable correspondence there is another additional service that the sender can use - inventory of attachments.

How to send a registered or valuable letter with return receipt requested: instructions

You can send a letter at any branch of the Russian Post through an operator.

Buy an envelope of the size you need, indicate on it the address of the sender and recipient. Place the documents you need to send in the envelope.
At the post office, pick up a free notification of delivery form (f. 119) and fill it out (sample below).
If you need an inventory of the investment, take two forms f. 107 and fill them out. Just two copies are needed. You can also fill out an inventory of the attachment using a special form on the official website of the Russian Post, and then simply print it out.
Give the letter along with the form(s) to the postal operator and declare your intention to send a registered (or valuable) letter. The cost of sending registered and valuable correspondence is different - see the rates for letters.
Pay for the service and collect the check.

An envelope with valuable written correspondence sent with a description of the contents must be provided to the operator in open form (unsealed).

Notification form (form 119)

When filling out Form 119, be careful: the recipient of this document will be the sender of the letter. Therefore, in the “to” and “where” columns, the sender must indicate his name and address.

Example of correct filling:

How to send a return receipt letter

It often happens to us that when we arrive at some government premises, we suddenly find out that they do not have the most necessary things. Either there are no fountain pens for filling out any forms, or paper or standard forms. Russian Post is no exception. Especially in small and medium-sized settlements. We strongly recommend that you download the standard “Notice of delivery form” in form No. 119 directly from our website. Just in case of fire.

“Notice of delivery” (Form 119) This is a document that informs the sender that his postal item was delivered accurately and on time to the specified addressee.

Notifications are:

simple;
custom;
notifications of delivery of 1st class items.

When sending any letter, any parcel or money transfer with a “Notice of Delivery”, you will need to fill out a special form on Form 119. You can download the form here completely free of charge, fill it out and print it out. You can also get it at your nearest post office if it is available there.

There are two forms of the “Notice of delivery” form:

For shipments within the territory of the Russian Federation - form 119.
For international shipments - CN 07.

Forms for notification of delivery under f 119 in “Word” and “PDF” formats can be downloaded completely free of charge and without any registration, using the links located at the very end of this page. To make changes in PDF format, you will need Adobe Reader.

Such forms are sent simultaneously with your postal item itself. After the postal item has been delivered to the addressee, the notification is issued accordingly and returned to the sender independently. The delivery time for the notification to the sender is the same as for a regular or custom postcard.

Notes:

Requirements for printing the form f. PS119:

– size 145 x 100 mm, with a deviation of 2 mm;

– the form is printed so that the front side of the form coincides with the back.

Notification of delivery f 119 form sample filling

This financial document is also accompanying;

attaching a special postal identifier with a unique code (barcode), which is stuck on the shipment;
verification of the payment made for the cargo forwarding service.

At the end of the entire procedure, the postal worker is required to stamp the seal of the postal institution. The notification form must be attached to the back of the item, where there is no recipient's address and no bar code is affixed. When using special plastic bags for packaging cargo, the notice is placed in the transparent pocket provided for this purpose.

Opened form:

Delivery information can be simple or customized. The corresponding note is placed by the post office employee on the front side of the notification form. The reverse part of the document contains information about the type of cargo being sent (parcel, parcel or letter), the addressee's data and his name (full name).
The postal item may have some value, and therefore the amount of cash on delivery is indicated on the form. From the moment the recipient receives the parcel, the burden of financial responsibility falls on him. A postal service employee has certain responsibilities and must:

checking all the data reflected in the document: details of the addressee and sender, name of the item, specified amounts, etc.;
control whether the category of shipment is entered (can be registered or simple);
issuing a receipt (Form 1) indicating the category of notification.

Form for notification of delivery of registered mail

A postal document informing the sender that the cargo he is sending has been received by the addressee is a notification of delivery of the item. To do this, the person issuing a valuable parcel, parcel or letter must fill out a special form. The document has a unified form No. 119, and represents an official, legally valid confirmation of delivery.

Info

Notice of delivery and service is usually used in cases where the sender sends valuable items, documents that have a special status or a high degree of importance for the addressee. For example, this category may include business documentation, archival documents, securities, etc. The notification of delivery service gives the sender the opportunity to track the movement of the cargo, and also gives confidence that the parcel or letter will be delivered to the addressee.

Notice of delivery

Important

At the time of delivery, the postal employee fills out the back side of the form, which indicates when and by whom this postal item was received. The recipient puts his signature in the “Received” line. Next, the notification form is sent back to the sender of the letter. A letter, parcel post or parcel sent with form f 119 can be received either by the addressee himself or by his legal representative based on a power of attorney.

Both the first and second must present a passport upon receipt. In addition to an identification document, the legal representative will also have to show a power of attorney. If the letter is received by another person by proxy, then this point is also indicated in the notification form.

Notice of delivery can be simple or registered.

Notice of delivery form 119

Date of publication: 02/09/2018 Notice of delivery of a registered letter is a special document that informs the sender that his postal item has been delivered and received by the final addressee. The notification of delivery is a special postal form, Form 119 (f 119). This form is filled out by the sender of the registered letter and sent along with it.
In addition to a registered letter with notification f 119, you can also send: a valuable letter, including a valuable and registered 1st class letter, a registered and valuable parcel post, as well as parcels. In each case, the form should be sent along with the postal item to the place of delivery. A registered letter, like any other type of postal item with acknowledgment of receipt, is handed over to the addressee (recipient) personally against signature.

There's nothing here!

On the front side the sender must indicate the following:

type of notification (simple or custom);
type of postal item (letter, parcel, etc.);
your address, zip code and full name.

On the reverse side it states:

type of postal item;
address and index of the recipient (you should also write your full name at the end).

Attention: the sender of the mail item indicates the data on the front side. That is, if you send a registered letter with acknowledgment of delivery, then indicate your data, since you will be the recipient of this document. On the reverse side the information about who the shipment is intended for is indicated.

In this case, the reverse side of the form, as mentioned above, will be supplemented by the postal employee at the time of delivery of the letter and signed by the recipient.

How to fill out a notification of delivery of a registered letter

Notice of delivery f. 119 is a document that a postal worker must provide to the sender of valuable letters and parcels. The form is a confirmation that the addressee will receive the postal item. Sometimes it becomes necessary to send some valuable property or documents to the addressee and at the same time be sure that the parcel will reach the addressee safely. For example, a buyer sends a claim to a supplier regarding the quality of a product by mail and wants to be sure that the claim has reached the supplier. Or the employee wishes to notify his employer of dismissal by sending a notice by mail. Also, any other important documents are sent by valuable letters, for example, reports or other documents to various authorities: tax authorities, extra-budgetary funds, regulatory authorities.

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